Forthcoming agenda

Agenda for the meeting of the Finance Committee

to be held at Walford Village Hall meeting room
At 6.30pm on Wednesday 26 February 2020

Members of the Finance Committee are summoned, and the press and public are invited to attend

1. Apologies: – to accept apologies for absence

2. Declarations: – to receive declarations of interest and consider any written applications for dispensations.

3. Minutes of previous meeting: – to consider minutes of the meeting held on 15 January 2020.

4. Public participation session: – to receive representations from the public (15 minutes allowed with a maximum of 3 minutes per person)

5. Financial information: –
5.1. To receive and consider the Income and Expenditure account for the period to January 2020 (appendix 1)
5.2. To approve and sign the bank statements and reconciliation at January 2020 (appendix 2)
5.3. To approve financial information being produced quarterly in line with Financial Regulations

6. Payments: –
6.1. To consider and approve the payments on appendix 3
6.2. To ratify the payments on appendix 3

7. Draft budget for 2020/21: –
7.1. To receive latest draft budget from RFO
7.2. To consider including the Smartwater project in the budget
7.3. To consider final amendments for recommendation to Full Council
7.4. To recommend precept for 2020/21 to Full Council

8. Banking arrangements: – To receive update from RFO

9. Responsible Financial Officer: – To consider the possibility of an interim responsible financial officer

10. Risk management: – To review risk management schedule (appendix 4)

11. Items for next meeting agenda: – (No discussion)

12. Next meeting: – Wednesday 18 March 2020 at 7.30pm in Walford Village Hall

Signed R J Abolins Clerk to The Council 20 February 2020

Financial statements

Bank reconciliation

Proposed payments

Final draft budget 20-21

Risk management scheme


Agenda for the meeting of the Personnel Committee

To be held at Walford Village Hall
At 7.30pm on Wednesday 26 February 2020

Councillors sitting on the Personnel Committee are summoned to attend;
the press and public are invited to attend.

1. Apologies: – to accept apologies for absence

2. Declarations: To receive declarations of interest and consider any written applications for dispensations

3. Minutes: To approve minutes of the previous meeting held on 22 October 2019.

4. Public participation session: To receive representations from the public (15 minutes allowed with a maximum of 3 minutes per person)

5. Training: – to consider dates for in house code of conduct training

6. Items for next meeting agenda (No discussion)

7. Next meeting: – date to be agreed

8. Confidential closed session: – a resolution will be passed to exclude the public
8.1. Clerk’s time for quarter ended 31 December 2019
8.2. To consider all matters relating to the recruitment of a new clerk
8.3. To consider the possibility of an interim responsible financial officer
8.4. To consider all matters relating to the outgoing clerk
8.5. To consider progress and recruitment of WCSS co-ordinator

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Signed R J Abolins Clerk to the Parish Council 20 February 2020


Agenda for the meeting of the Parish Council

to be held at Bishopswood Village Hall
At 7.30pm on Thursday 27 February 2020

Councillors are summoned to attend; the press and public are invited to attend

1. Apologies: – to accept apologies for absence

2. Declarations: – to receive declarations of interest and consider any written applications for dispensations.

3. Co-option:-
3.1. To receive statements from three candidates
3.2. To co-opt to fill two vacancies from the published notices of vacancies
3.3. To accept signed declaration of acceptance of office

4. Minutes of previous meeting: – to consider minutes of the meeting held on 15 January 2020

5. Public participation session: –
5.1. To receive questions on the Ward Councillor’s report
5.2. To receive representations from the public (15 minutes allowed with a maximum of 3 minutes per person)

6. Planning: – to consider comments on application for determination by Herefordshire Council
6.1. To note summary of planning applications
6.2. 194422 – The Wensleys, Howle Hill, HR9 5SH; Demolition of existing dwelling. Provision of replacement dwelling
6.3. 193284 – Purland Chase, Coughton, HR9 5RR; to allow removal of annexe restriction of planning permission 162331
6.4. 200237 – Atlas House, Bishopswood, HR9 5RA; proposed extension and alterations
6.5. 192657 – Coleraine Buildings, Coughton, HR9 5SG; removal of condition 1 ref DCSE2009/0901/F

7. Highways and footpaths: –
7.1. To receive report from Lengthsman Co-ordinator
7.2. To receive report from Rights of Way Officer

8. Finance: –
8.1. To receive final draft budget for 2020/21 and consider final recommendations from Finance Committee.
8.2. To agree precept for 2020/21
8.3. To appoint the internal auditor as recommended by the Finance Committee
8.4. To approve membership of HALC in 2020/21 at a cost of £780.58 plus VAT

9. Training: – to consider dates for in house code of conduct training

10. Neighbourhood Development Plan steering group: –
10.1. To receive questions on steering group update report
10.2. To obtain a Herefordshire Biological Records Centre report at a cost of £150 plus VAT.
10.3. To endorse the appointment of Chris Barron as interim financial controller
10.4. To ratify use of ndp@walford-pc.org.uk

11. WCSS working group: –
11.1. to receive questions on working group update report
11.2. To approve appointment of Bridget Vine to the working group

12. Safety working group: –
12.1. To receive questions on working group update report
12.2. To approve amendments to terms of reference
12.2.1. to increase membership to eight
12.2.2. to change meeting frequency to “when required”
12.3. To approve appointment of Bridget Vine to the working group

13. Environmental working group: –
13.1. To receive questions on working group update report
13.2. The Great British Spring Clean

14. Annual Parish Meeting: – to consider agenda of meeting on 1 April 2020

15. Outstanding action list: – to note (no discussion)

16. Items for next meeting agenda: –
16.1. Noticeboards: – to consider the state of noticeboards around the parish and agree on action
16.2. Newsletter: – to consider terms of reference of editor and newsletter content
16.3. Flooding: – to consider impact of flooding and action to be taken

17. Next meeting: – Wednesday 18 March 2020 at 7.30pm in Walford Village Hall

A resolution will be passed to exclude the public from the following confidential item

18. Employment: –
18.1. to receive recommendations from Personnel Committee relating to the position of clerk and RFO
18.2. to consider all matters relating to outgoing clerk and a new clerk
18.3. to receive update on recruitment of WCSS co-ordinator

Signed R J Abolins Clerk to the Parish Council 20 February 2020
Planning summary

NDP progress report

Report from the WCSS working group

Report from the Safety Working group

Report from the Environment Working Group

Outstanding action list