DRAFT minutes of the Finance Committee 2nd June 2021

Minutes of Finance Committee Meeting

Held online – Wednesday 2nd June 2021 at 7:30pm

Present: Councillors: Chinn, Akers, Drummond, Cole, Evans, Whelan In attendance: D Berry (Clerk)

1. Election of Chair: – Councillor Chinn proposed by Cllr Akers, 2nd Cllr Drummond – unanimous vote

2. Apologies for absence: – None

3. Declarations of interest and written requests for dispensation: – none

4. Adoption of Minutes of previous meeting: – resolved to adopt the minutes of the meeting held on 7th April 2021 as a true and accurate record

5. Public participation session: – none

6. Financial information: –
6.1 Resolved to approve the bank statements and reconciliation for April & May 2021, councillor Whelan signed the statements
6.2 Switching bank accounts has not yet been finalised. Councillor van Lienden wished to be removed as a bank signatory [signatories are Cllrs Drummond, Chinn, Akers, Evans] 6.3 Risk register to be deferred to the next meeting

7. Payments: –
7.1 Resolved to approve the payments as per Appendix 3
7.2 Resolved to ratify the payments on Appendix 3
7.3 Resolved to approve the Clerk’s 18 hours overtime for April/May 2021

8. Year End accounts: – statement was presented for discussion [21/22 period accounts to be presented at the next meeting]

9. Preparation for audit: –
9.1 Finalisation of internal audit and AGAR for approval at the next WPC meeting
9.2 Resolved Notice of public rights viewing from 1st July to 11th August Mon – Fri between 9am and 3pm by appointment. To be posted on the website and notice boards.

10. Insurance review: – Policies are up to date and will be reviewed regularly against the risk register

11. Phoenix Meadow: – Resolved to obtain fencing quotations

12. Items for next meeting agenda: –
12.1 Banking arrangements
12.2 YTD accounts
12.3 Exercise of AGAR rights
12.4 Risk register

13. Next meeting: – 4th August 2021 – 7:30 pm at Walford Village Hall

The meeting closed at 8:32 p.m.

SIGNED ______________________________________ DATE ___________________________________

Finance Draft Minutes 2.6.21

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