DRAFT Minutes of the Finance Committee Meeting 3.2.21

Held online – Wednesday 3rd February 2021 at 7:30pm

Councillors: Chinn (Chair), Akers, Van Lienden, Drummond, Cole In attendance: D Berry (Clerk)

1. Apologies for absence: – None

2. Declarations of interest and written requests for dispensation: – councillor Akers 6.1 expenses

3. Adoption of Minutes of previous meeting: – resolved to adopt the minutes of the meeting held on 7th January 2021 as a true and accurate record and to be signed by the Chair once physical meetings are resumed.

4. Public participation session: – none

5. Financial information: –
5.1 Resolved to accept the income & expenditure statement for the period to end January 2021
5.2 Resolved to approve the bank statements and reconciliation for January 2021, councillor Akers will sign once physical meetings are resumed
5.3 The clerk provided an update on the mandate for the new banking arrangements
5.4 Resolved to utilise external accounting resources to assist yearend and AGAR submission, if required

6. Payments: –
6.1 Resolved to approve the payments as per Appendix 3
6.2 Resolved to ratify the payments on Appendix 3
6.3 Resolved to place an order for £571.94 on Dawleys for printing and distribution of the February newsletter
6.4 January overtime: The clerk overtime of 25 hours was approved. WCSS co-ordinator booked no overtime

7. Parish calendar: –
7.1 Resolved the cost will be shared equally between WCSS and newsletter budgets
7.2 Resolved that the newsletter budget item shall be re-titled Community Engagement

8. WCSS Equipment: – Resolved to spend up to £3,000.00 within the 2020/21 budget on various asset items for the WCSS meeting room at Walford Village Hall

9. Allocation of costs: –
9.1 Resolved that the clerk would allocate time/cost to projects
9.2 Resolved to separately identify all costs associated with the 2019/20 external audit

10. Frequency of meetings: – Resolved to recommend to full council that meetings shall be bimonthly

11. Items for next meeting agenda: –
11.1 RHL / WPC insurance review
11.2 Review the increase to the RHL management fee as per clause 18 of the contract

12. Next meeting: – TBA – venue and style of meeting to be confirmed
The meeting closed at 8:20 p.m.

Draft Finance Minutes 3.02.21

Proposed payments

R&P to end Jan 2021

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