Draft minutes of the Neighbourhood Planning Committee

Minutes of Neighbourhood Planning Committee
Held at Walford Village Hall

Tuesday 16 July 2019 at 7.00pm

 

Present:

Councillors: Simeon Cole (arrived 7.15pm), Ian Matthews (arrived 7.15pm), Bob Puzey

Non- council members: Dave Berry, Andrew De La Haye and Jon Stern

 

In attendance: Richard Abolins (Clerk), one member of the public.

 

  1. Apologies for absence – there were no apologies

 

  1. Declarations of interest and written requests for dispensation – none

 

  1. Minutes – it was RESOLVED to adopt the minutes of the meeting held on 18 June 2019 as a true and accurate record. They were signed by the Chairman.

 

  1. Public participation session – none

 

  1. Structure
    • It was RESOLVED to recommend that the Council change the committee to a steering group
    • It was RESOLVED to recommend that the Council change the name of the group to Neighbourhood Development Plan Steering Group.
    • It was RESOLVED not to appoint a vice-chair.

(Councillors Cole and Matthews arrived)

  • It was RESOLVED to recommend that the Council appoint Chris Barron to the Steering Group
  • Dave Berry had drafted a Terms of Reference document based on the Goodrich and Welsh Bicknor model. It was RESOLVED to include reference to the objectives and vision. Members will submit suggestions to the Chair, who will re-draft the document for discussion at the next meeting.
  • It was RESOLVED to recommend that the Council approve the use of consultants in the process in order to inject independence and speed.

 

  1. Neighbourhood Development Plan
    • The meeting with Karla Johnson was useful, enabling the committee to make contact with Herefordshire Council and to get information on the Council’s current position.

 

  1. Working groups

The Chair produced a document outlining a structure for the working groups required for the NDP (attached). It was envisaged that this would be modified as the project progressed.

  • It was RESOLVED to appoint Bob Puzey and Simeon Cole to the Communications working group
  • It was RESOLVED to appoint Dave Berry to the Finance working group. He will work in conjunction with the RFO.
  • It was RESOLVED to appoint Andrew De La Haye and Chris Barron to the Project Planning and Control working group
  • It was RESOLVED to appoint Bob Puzey to the Community, leisure and sport theme, Ian Matthews to the Natural Environment theme and Jon Stern to the Infrastructure theme.

 

  1. Document management – carried forward to the next meeting

 

  1. Public participation session – none

  

  1. Items for next agenda
    • Terms of reference
    • Document management

 

  1. The dates of the next meetings – will be 6 August 2019 and 20 August 2019 at 7.00 in Walford Village Hall. (After meeting note – both meetings were cancelled, and the next meeting will be on 13 August 2019 at 7.00 in Walford Village Hall.

 

 

The meeting closed at 9:04 pm

PDF version of minutes

Working Groups paper