Minutes of Full Council meeting 12 September 2019

Held at Bishopswood Village Hall
Thursday 12 September 2019 at 7.30pm

Present: Councillors: Monica van Lienden (Chair), Ian Matthews (Vice-Chair), Joanne Akers, Simeon Cole, Ruth Dolman, Heather Evans, Richard Jackson, Sian Newbert, Bob Puzey
In attendance: Richard Abolins (Parish Clerk) and 1 member of the public.

1. Apologies: – Councillors Karen Chinn (prior engagement), Eric Drummond (leave), Elizabeth Jordan (leave)

2. Declaration of interests: – none.

3. Adoption of Minutes of previous meeting:
Cllrs Matthews and Newbert wanted it made clear that the items 11.1.3 and 11.1.4 under the Safety heading relating to the portaloo and toilets were not attributed to the Safety Working Group. The minutes were amended by adding a line after item 11.1.2 saying that “these items were not proposed by the Safety Working Group”.
Cllrs Matthews and Jackson felt that in item 11.1.3 the background discussion to the decision to install a portaloo should have been included in the minutes. It was not enough to cite health and safety grounds as a reason, but a more detailed explanation was required.
Cllr Newbert said that in item 11.1.2, Riversea Holdings were going to pay for signage. The Chair clarified that Riversea were going to look into the costs and decide whether they would bear it or share the cost with the Council.
Cllr Newbert wanted to clarify in item 14.1 that the Environment and Safety working groups would not just pick up the issues relating to the launch site, but appoint co-ordinators.
The Clerk and several councillors made the point during these discussions that minutes are not intended to be a verbatim report but a record of decisions made.
It was resolved to reject the draft minutes of the meeting held on 4 September 2019 and ask the Clerk to revise them for the next meeting.
The Clerk reminded the Council that by talking across each other, not following the Chair’s lead and not following the rules of debate made it very difficult for him to take accurate minutes.

15. Highways / Rights of Way:
15.1 The Lengthsman Co-ordinator reported that footpaths were being cleared and he was receiving positive feedback from residents.
15.2 The Rights of Way Officer reported that a serious accident had occurred on a bridleway with a concrete surface. She will follow up contact with the Ward Councillor and Localities Steward to ascertain the suitability of the surface for horses and the possibility of getting it re-laid.

16. Wye Valley AONB Partnership Tour
16.1 Cllr Newbert has registered for this event

17. Phoenix Meadow
The Clerk had nothing to report at the moment. Cllr Jackson informed the Council that any action taken against the land owner could prove to be very expensive. He wanted to see all the documentary evidence relating to this issue and said it was being withheld by the Clerk. The Clerk did not say that he would not provide it, and he would on his return from holiday after he had dealt with everything else. Most of the information is recorded in the minutes, but he will provide the additional information.

18. Telephone box removal
18.1 It was resolved to object to the removal of the telephone box in Coughton on the grounds that the mobile signal coverage was not very good and it was not clear how many of the calls were to the emergency services.

19. Public participation session:
19.1 There were no representations

20. Items for next meeting agenda
20.1 S106 wish list – Town and Country Planning Act 1990 social and community projects
20.2 Resilience Co-ordinator – update on handover, training and readiness
20.3 Scope recycling banks
20.4 Walford war memorial plaque
20.5 We Don’t Buy Crime
20.6 Lengthsman’s contract.
20.7 Canoe launch co-ordinator for the Environmental working groups.

21. Next meeting: – Wednesday 16 October 2019 at 7.30pm in Walford Village Hall

The Chair closed the meeting at 20:30.

SIGNED M van Lienden DATE 16 October 2019

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