Minutes of Full Council Meeting 18 November 2020

Held online Wednesday 18th November 2020, 7:30pm

Present: Councillors: van Lienden (Chair), Akers (Vice-Chair), Chinn, Cole, Dolman, Evans, Drummond
In attendance: D Berry (Clerk)

1. Apologies for absence: None

2. Declarations of interests:
• Councillor Drummond – 7.1 & 7.2 Cubberley House proposed garage and proposed public path diversion order for WA19 (part) nonpecuniary
• Councillor Cole – 7.2 proposed public path diversion order for WA19 (part) pecuniary
• Councillor Chinn – 7.2 proposed public path diversion order for WA19 (part) pecuniary
• Councillor van Lienden – 7.2 proposed public path diversion order for WA19 (part) nonpecuniary
As these declarations would leave council non quorate in respect of item 7.2 the Chair declared that item would be removed from the agenda

3. Minutes: Resolved to adopt the minutes of the meeting held on 21st October 2020 as a true record of the meeting. The Chair will sign the minutes once physical meetings resume

4. Public Participation Session:
4.1. No West Mercia police representative was present
4.2. Ward Councillor Watson was not present and there were no questions regarding her report
4.3. A written report was provided by the Localities Steward (who was not present)
4.4. Public participation session There were no questions or comments from the public

5. Projects:
5.1. Community Support Scheme provided a written report read by councillor Chinn
5.2. Kerne Bridge Canoe Launch
5.2.1. Councillor Cole undertook to make the site secure in case of flooding and to empty the car park meter out of season
5.2.2. The planning application for the on-site café has been submitted
5.3. An interim report was submitted by the tree working group and a further meeting will be organised as soon as possible

6. Safety/Environmental Working Group: – Council resolved that the working group should undertake the following tasks
6.1. To write and propose a plan for managing the SSSI out of season
6.2. To prepare and present a report regarding the Leys Hill B4234 junction
6.3. To advise potential solutions to prevent speeding through Walford
6.4. To advise work needed on various bridleways

7. Planning:
7.1. 203315 Cubberley House proposed replacement garage – there were no objections Councillor Drummond was moved to the electronic lobby for the duration of the discussion

8. Finance: – the draft minutes of the meeting of 4th November 2020 was reviewed
8.1. The Finance chair reported that the following had been resolved
8.1.1. To move the Lloyds Treasurers and Savings accounts to Unity Trust bank

9. Council security: –
9.1. Resolved to migrate all council activity to Microsoft 365 at £9.40 per month (annual commitment) if possible to specify that only UK servers to be used
9.2. Resolved to trial Microsoft Teams (included with Microsoft 365) before cancelling Zoom

10. Community Engagement: –
10.1. Resolved that working group membership will be councillors van Lienden, Akers, Chinn But that additional members shall be sought with appropriate skills
10.2. Resolved that council should aim to publish the next newsletter January/February 2021
10.3. Resolved to release a publicity statement on the council Facebook page and website

11. Highways and public rights of way: –
11.1. To receive report from Lengthsman Co-ordinator – Nothing to report. Remaining budget £997
11.2. To receive report from the Rights of Way Officer – Nothing to report. Remaining budget £975

12. Items for next meeting agenda (No discussion): –
12.1. Tree works
12.2. Microsoft Teams
12.3. GDPR post Brexit

13. Next meeting: – Wednesday 16th December 2020 at 7.30pm – venue and style of meeting to be confirmed
The meeting closed at 20:34

PC minutes 18.11.20

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