Minutes of the Meeting of Walford Parish Council on Wednesday 21 October 2020

Held online Wednesday 21st October 2020, 7:30pm

Present: Councillors: van Lienden (Chair), Akers (Vice-Chair), Cole, Dolman, Evans, Drummond
In attendance: D Berry (Clerk)

1. Apologies for absence: Councillor Chinn

2. Declarations of interests:
2.1. Councillor Drummond – item 5 pecuniary interest
2.2. Councillor Cole – item 5 pecuniary interest
2.2.1. councillors Drummond & Cole submitted written requests for dispensation
2.2.2. Resolved to grant dispensations to councillors Drummond & Cole to permit them to participate and vote in respect of item 5 as otherwise the council would be inquorate and unable to conduct business. The dispensation is for the duration of this meeting only.

3. Blank

4. Minutes: Resolved to adopt the minutes of the meeting held on 16th September 2020 subject to some agreed corrections, as a true record of the meeting. The Chair will sign the minutes once physical meetings resume.

5. Neighbourhood Development Plan
5.1. Resolved to disband the NDP Steering group
5.2. Resolved to set up an NDP committee comprising councillors van Lienden, Akers, Dolman & Evans
5.2.1. The order of business at the first committee meeting will be to appoint a chair, agree terms of reference and consider co-option of members of the public

6. Public Participation Session:
6.1 No West Mercia police representative was present
6.2 Ward Councillor Watson asked if account information would be published on the website; the clerk confirmed it would be
6.3 the Localities Steward report was not available
6.4 Public participation session
6.4.1 Mr De La Haye asked what powers will the NDP committee have; the Chair responded that would be decided at the first committee meeting
6.4.2 J Wiggins asked would the public be able to join the NDP committee; the constitution of the committee will be discussed and agreed at the first meeting
6.4.3 L Russell a previous member of the steering group offered to join the NDP committee
6.4.4 C Barron a previous member of the steering group offered to join the NDP committee
6.4.5 B Vine asked if the council were intending to be represented at the Waters Edge Planning and Regulatory Committee meeting re-scheduled for November; the clerk confirmed that the council have registered and would provide a written response

7 Parish Council:
7.1 Resolved to continue monthly meetings in accordance with the published schedule

8 Projects:
8.1 Resolved to allocate up to £2,500 to create a parish calendar

9 Planning: – Planning consultation 203001 Robyns Cottage, Leys Hill – there were no objections

10 Finance:
10.1 The finance committee reported that an I & E statement will be posted to the website, in the interests of transparency a limited audit would be requested of the Riversea Holdings canoe launch income and the clerk will seek preauthorisation of overtime required by project work
10.2 Councillor Drummond was appointed to join the finance committee to replace a councillor who had resigned

11 Highways and public rights of way:
11.1 The Lengthsman coordinator had nothing to report
11.2 The Rights of way officer reported that Balfour Beatty have been asked to attend to the bridge on WA25 as it is in an extremely dangerous state
11.3 Resolved to purchase quantity two “Unsuitable for HGVs” at a cost of £217.88

12 Items for next meeting agenda (No discussion): –
12.1 WA19 diversion
12.2 Proposal to migrate the council’s activity to the cloud i.e. Microsoft 365
12.3 Report from the task and finish working group regarding award of contract for tree works at KBCL
12.4 Potential GDPR issues post Brexit

13 Next meeting: – Wednesday 18th November 2020 at 7.30pm – venue and style of meeting to be confirmed

The meeting closed at 20:54

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